Complete accounting. Right on your desktop.
The v2.12.0 feature inventory, organized the way you work in the application.
Sales
Sales Center
Customer balances, transactions, jobs, and document drill-down.
Estimates
Convert to invoices or sales orders; compare estimates with actuals by job.
Sales Orders
Partial fulfilment, order status, and conversion to invoice.
Invoices
Taxes, classes, projects, terms, and custom fields on line items.
Sales Receipts
Record cash sales.
Receive Payment
Apply across invoices, including part-payments, deposits, and unapplied credit.
Credit Memos
Apply to invoices or refund.
Payment Reminders
Overdue balances with ready-to-send customer reminders.
Recurring transactions
Scheduled posting from templates.
Customers & Jobs
Customer:Job hierarchy, price levels, tax exemptions, resale certificates, and statements.
Purchases
Purchases Center
Vendor balances and transactions in a vendor-first view.
Purchase Orders
Partial receipts; convert to item receipt or bill.
Item Receipts
Record goods before a bill arrives, then convert.
Bills & Pay Bills
Aging-aware payment runs, part-payments, and discounts.
Vendor Credits
Apply to bills or refund.
Vendors & sub-vendors
Vendor hierarchy with 1099 form and box assignments.
Banking
Account Register
Account-by-account register with a running balance.
Bank Deposit
Group receipts to match a statement deposit.
Transfers
Move funds between balance-sheet accounts.
Expense / Write Check
Record spending without a bill.
Statement import
CSV or Excel files with column mapping. No live bank feeds.
Bank Rules
Categorize imported lines using conditions.
Reconcile
Statement date and ending balance; reconciliation and transaction-type filters, sortable columns, separate deposits and payments. Closing locks a statement; reopening is deliberate and logged. Full reconciliation history.
Accounting & inventory
Journal Entries
Multi-line entries, classes, projects, auto-reversal, and required names for A/R and A/P.
Chart of Accounts
QuickBooks Desktop account types, sub-accounts, opening balances, merge, deactivate, duplicate cleanup, and CSV import.
Items & Services
Service, inventory, and non-inventory items with purchase/sales pricing and income accounts.
Inventory
Average cost, quantity on hand, reorder points, alerts, adjustments, and GL-linked valuation.
Assemblies
Bills of materials and builds from components.
Fixed Assets
Asset register, depreciation through a chosen date, and disposals.
Classes & Projects
Two independent line-level dimensions, with P&L reports for each.
Budgets
Annual or monthly, any year; spread and copy between years.
Employees
Employee records and exits. Imported payroll becomes summarized journals; payroll processing is not included.
Sales tax
Rates, agencies, groups, balances, and tax payments.
Period close
Closing dates and exception reporting for later changes.
Multi-company
Unlimited companies, switched inside the application.
Import & migration
QuickBooks Desktop
Read an open company through Intuit’s SDK without manual export.
Completeness report
Compare source records with what arrived; identify skipped records and reasons.
Excel / CSV Workbench
Choose a file, identify rows, map columns, preview, and import. Verify results and reuse mappings. Modern .xlsx supported; old .xls must be converted.
Batch upload
Import bills and invoices from a spreadsheet.
Sage Intacct
Extraction is available as a separate service, not an included product feature.
Control & everyday tools
Four roles
Admin, Accountant, Standard, Read-only; eleven separate permissions.
Audit trail
Verified user attribution and before/after edit details.
Activity log
Readable history of activity in each company.
Void & restore
Void with history intact; deleted records go to a recoverable recycle bin.
Crash recovery
A write-ahead journal records saved work.
Undo / redo
Ctrl+Z support.
Backups
Automatic daily backups and 14 daily server copies per company.
Verify Data
A one-click books health check.
Balanced entries
Unbalanced entries are refused when saving.
Global search
Search documents, contacts, and amounts; save views.
Reclassify
Bulk recoding with preview before posting.
Export
PDF, real Excel workbooks, and CSV from reports and lists.
Send invoices and statements through your own SMTP.
Themes
Light and dark modes.
CRM
A lightweight pipeline and follow-ups.
Updates
Background downloads with installation on restart.
Measured on large files
Numerawise reports a 41 ms trial balance over 60,000 ledger entries and a 14 ms company-file open with 30,000 transactions. These are internal measurements supplied for v2.12.0, not a performance guarantee for every PC or network.
Release 2.12.0 records 74 test suites and 3,722 passing assertions. This is release-specific validation, not a third-party certification.
What NumeraBooks does not do
Windows only. No payroll processing. No live bank feeds: statements import from files. One currency per company. Up to five simultaneous users. No third-party security certification or audit is claimed.